Host An Event

Thank you for your interest in holding an event in support of the London Down Syndrome Association – operating as the LDSA. Your event will help spread awareness and much needed revenue to support the many children, youth, adults and their families living with Down Syndrome. We thank you for your efforts in organizing the event.

Your support makes a difference and changes lives. THANK YOU!

Please direct any inquiries regarding this form to [email protected].

Name of Organization Planning the Event *

Name of Contact Person *

Mailing Address *

City *

Province *

Postal Code *

Event Name *

Frequency of Event *One TimeAnnualOngoing

Event Date *

Event Time *

Hours

Minutes

Event Location *

City *

Province *

Postal Code *

Event Email Address *

Event Website

Event Details *

What inspired you to host this event? *

Does your venue require a certificate of Insurance *

Is a Lottery License required for this event *

Lottery Licenses *

Briefly describe the proposed publicity plan for the event/program including any websites, social media, radio, television and newspaper advertising: *

Would you like your event listed on the LDSA Website *

Will you require an Online fundraising option *

Will Promotional materials be printed (ie. Flyers and posters) *

Where they will be distributed and when? *

Please give projected values of incoming revenue *

Estimated Expenses

Venue Rental *

USD

Food and Beverage *

USD

Printing (tickets, posters, signage, etc.) *

USD

Advertising *

USD

Prizes *

USD

Permit(s) *

USD

Insurance *

USD

Contract Services (event set-up, tent rentals, clean up, etc) *

USD

Entertainment/lodging/travel (fees for performance, etc) *

USD

Monies paid to exhibitors/consultants, etc *

USD

Total Expenses

$

*Excludes Other Estimated Expenses

Other Estimated Expenses

Net Revenue (Gross Revenue - Total Expenses) *

USD

Anticipated Donation to the London Down Syndrome Association (LDSA) *

CAD

Percentage of overall donations to LDSA

Other Percentage *

Will other charitable organizations benefit from this event *

Please provide information on the donation allocations to the other charity *

Will you require or would like to offer credit card payments for activities during your event or donations in support of your event? *

What name that you would like used in any gift recognition? *

Terms and Conditions

LDSA may not be used in the title or name of the event. For example, the event name “LDSA Golf Tournament” cannot be used. The correct event name would be “Golf Tournament” in support of LDSA-London Down Syndrome Association Inc.”.
When permission is given by LDSA to use these logos and/or names in conjunction with any fundraising event, all promotional or fundraising materials (including ad proofs, broadcast copy and specialty items) must also be approved by LDSA prior to production and distribution. If you require LDSA’s logo please contact us to obtain the electronic files. Permission to use the logo is not automatically guaranteed and will be confirmed by LDSA.
The part of the event that will raise money for LDSA needs to be clearly stated on the promotional material. For example: “All proceeds go to LDSA” OR “A portion (for example 100%) of the silent auction will be donated to LDSA”
The volunteer event organizer agrees to handle all monetary transactions and to present the proceeds to LDSA within 45 days of the event.
The volunteer event organizer will obtain all permits and insurance.
LDSA is not responsible for any financial losses incurred in the event.
LDSA will not be held liable for any damage, risk, injury, or otherwise with this event.
LDSA is not responsible for any damage or accidents to person or property.
Charitable donation receipts will only be issued in accordance with the Canada Revenue Agency guidelines. The final decision to issue official donation receipts rests with LDSA. Not all funds raised qualify for tax receipts. Please clarify details of your event and the receipts you would like to offer with LDSA prior to your event.
LDSA representative and volunteer presence at the event cannot be guaranteed. If you require LDSA volunteers to help at your event please call LDSA to organize at least 3 weeks before the event.
LDSA reserves the right to withdraw the use of its name at any time and will not assume any costs that may be involved in doing so.
Donor recognition for the fundraising event will be provided in accordance with LDSA procedures.
LDSA is committed to protecting the privacy of personal information about its volunteers, donors and other supporters. During the course of running your event, personal information (such as addresses and phone numbers) from donors may be acquired. This information is to be kept confidential at all times, and only given to a LDSA Board of Directors or staff that would require such information within their duties for the organization.
LDSA is compliant with the Personal Information Protection and Electronic Documents Act (PIPEDA). LDSA will not use acquired personal information for any purposes other than those related to the event unless prior consent has been obtained. If you have any questions or concerns please contact LDSA office at [email protected] or 1 888 376 7008.

COMMUNITY FUNDRAISING EVENT AGREEMENT

Based on the information provided in the Community Fundraising Event Application, LDSA and the undersigned understand and mutually agree to the following:

Event Information and Event Details
Lottery Licenses, regulated by the Alcohol and Gaming Commission of Ontario
Logo/promotion clause
Tax receipt clause
Donor recognition outline
Privacy Policy

Consent *On behalf of the organization holding the fundraising event, I have read and consent to this agreement

Applicant Name *

Fundraise for LDSA

Request to Fundraise for the LDSA

London Down Syndrome Association

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